E-3.3, r. 6 - Regulation respecting contracts of the Chief Electoral Officer

Section 27 Disposition versions

2012-09-01

27. Where the unsolicited offer is determined to be admissible by the Chief Electoral Officer, the procedure is as follows:

(1)  if the unsolicited offer is not detailed enough to enable potential suppliers to offer to carry it out at a fixed price, the Chief Electoral Officer shall, without issuing a call for tenders, award the supplier who submitted the offer a contract for the purpose of clarifying the offer, provided that the contract is for less than $100,000 and the supplier guarantees that the ensuing offer will be detailed enough to be carried out at a fixed price; and

(2)  if the offer is or becomes detailed enough to enable potential suppliers to offer to carry it out at a fixed price, the Chief Electoral Officer shall hold a call for tenders for services.

Notwithstanding section 44, the call for tenders referred to in subparagraph 2 of the first paragraph must require that suppliers submit a fixed price with a view to obtaining the contract. The lowest compliant offer shall be determined after subtracting 7% from the price tendered by the supplier who submitted the unsolicited offer determined to be admissible, provided that the supplier did not have to clarify the offer pursuant to subparagraph 1 of the first paragraph.

Decision 1155, s. 27.